RFPs & RFQs

DHCD usually selects organizations to develop affordable housing or provide housing services through Requests for Proposals (RFPs), Requests for Qualifications (RFQs) or Requests for Applications (RFAs).

DHCD has one RFP.

Current RFP/RFQ/RFA

RFP for Neighborhood Advisory Committee Program Funding

The City of Philadelphia’s Division of Housing and Community Development (DHCD) is soliciting Proposals for the Neighborhood Advisory Committee (NAC) Program funding for the City 2019 Fiscal Year for selected areas in the North Philadelphia. This is a second Request for Proposals (RFP) for the NAC program since no applicant was approved for this area from the earlier RFP. Applicants shall undertake specific activities in targeted geographic areas that must contain at least 51% low- and moderate-income people according to the U.S. Census for contract activities to start March 1, 2019.

NACs for two main service areas are sought: 

  • The first service area to be covered is comprised of 15 census tracts that include the neighborhoods of Nicetown, portions of Hunting Park, Somerville and West Oak Lane (census tracts 203-205, 265-267, 276-284). 
  • The second service area is comprised of three census tracts and includes the following commercial corridors: Lehigh Avenue from North 17th street through 29th street; North 22nd street from Lehigh Avenue to Hunting Park Avenue to North 18th street (census tracts 171, 172 and173). 

Proposals which include the recommendation of other eligible census tracts in neighboring census tracts, if not already assigned to a NAC, shall be considered.

Deadline
Proposals must be delivered to the Division of Housing and Community Development (DHCD) by no later than – Friday, January 25, 2019, 5:00 pm.  Proposals received after this time shall not be considered.  There shall be no exceptions to this deadline for any reason.

Division of Housing and Community Development (DHCD)
1234 Market Street, 17th floor
Philadelphia, PA  19107 
Attn:  Elhadji Ndiaye    

Briefing Session
There will be no briefing for this opportunity.  However, interested applicants are encouraged to contact Elhadji Ndiaye at Elhadji.ndiaye@phila.gov to express an interest in this opportunity by December 28, 2018.  Questions may also be asked through this period. Questions and answers will be made public to any organization who expresses an interest.

Please download all of the following documents:

NAC REQUEST FOR PROPOSALS December 2018
Exhibit A Map
Exhibit B Philadelphia Census Tract Information (2010)

Exhibit C Neighborhood Advisory Committee (NAC) Organizational Conditions
Exhibit D Budget Dec 2018
Exhibit E Solicitation for Participation Form
Exhibits F and G Nonprofit Diversity and G Tax and Regulatory Status

Exhibit H Disclosure of Information Forms


Previous RFPs and RFQs

Philadelphia LandCare Program – Community LandCare Request for Applications

Since 2004, the Pennsylvania Horticultural Society (PHS) has received funding from the City of Philadelphia ‘s Division of Housing and Community Development (DHCD) to improve and manage vacant land through the Philadelphia LandCare Program. The Community LandCare Component (CLC) utilizes community-based nonprofit organizations within the City that have the experience and capacity to perform community revitalization work consisting of trash pickup, weed removal and mowing of selected lots.  Under this Request for Applications (RFA), this program component shall be referred to as the Community LandCare (CLC)Currently this program utilizes 18 nonprofits to improve and maintain 2,900 – 3,000 parcels monthly.

Non-profits selected under this RFA will provide basic cleaning and mowing on unimproved vacant lots in their own communities, keeping them clean from weed and debris. The CLC’s purpose is to provide the opportunity for the community to have a direct role in the appearance of their neighborhood while creating jobs for community residents. Also, part of the Philadelphia LandCare Program is work conducted by largely for-profit companies which improve vacant lots with trees, soil, grass and a wood post rail fence.  This for-profit activity is not covered under this RFA.

This Request for Applications (RFA) is soliciting applications for all activity under the CLC.   Current providers under this program should also apply to be considered for future contracts.  Nonprofit organizations selected through this process will be awarded contracts managed through the Pennsylvania Horticultural Society based on available resources. No direct City of Philadelphia contract will be made via this RFA.

Contracts will be awarded for a minimum of 130,000 square feet and not more than 260,000 square feet. These contracts require bi-weekly cleaning visits from April through October 2019 at the rate of $0.135 per square foot for each cleaning visit, with the expectation of yearly renewals from June through July for up to three years, dependent on successful performance, continued program funding and at the discretion of the City of Philadelphia.

*A parcel is a lot defined as one address. A vacant lot may be composed of one or more parcels

Download the RFA: Final CLC Application 2018

Affordable Rental and Special-Needs Housing Development 2018

Briefing Sign In Sheet 09-2018

Q & A
Question: Is a market study required for submission for an affordable housing preservation project?

Answer: No, but a third-party construction cost estimate is a threshold requirement.

The Division of Housing and Community Development (DHCD) is soliciting proposals to finance the development of rental and special needs units designed to serve low- and moderate-income households using funding from the Philadelphia Housing Trust Fund (HTF), federal HOME and Community Development Block Grant (CDBG) funds. This RFP is designed to assist in providing gap financing for rental projects that will seek Low Income Housing Tax Credits (LIHTC) from the Pennsylvania Housing Finance Agency (PHFA). PHFA’s deadline to submit LIHTC applications is November 16, 2018.

Please note that any development with an existing commitment of a Four Percent or Nine Percent tax credit award from PHFA is NOT eligible for financing under this RFP. 

Also note that the development of affordable units for which a developer is receiving a density bonus under the Mixed-Income portion of the Zoning Code is NOT eligible for financing under this RFP.

This room is accessible to persons with disabilities. If accommodations in order to participate are required, please contact Antoinette Garcia at 215-686-9723 (TDD 215-686-9803) or email her at antoinette.garcia@phila.gov. Advance notice of 72 hours is required for sign-language interpreter services.

Please download and complete the following documents (Attachments A, B, and C are in the RFP):

RFP for Affordable Rental Special Needs LIHTC 2018
Exhibit A-2018 Project Summary Form
Exhibit B-2018 Budgets
Exhibit C-Economic Opportunity Plan
Exhibit D-2018 Workforce Commitments
Exhibit E-2018 Contractors Certification Compliance
Exhibit F-Target Areas Map plus Tracts List
Exhibit G-Place-Based Strategies Map
Attachment D-Fair Housing Goals

Two RFPs for the Adaptive Modifications Program

1. RFP for the Adaptive Modifications Program –  Additional Contractors for Kitchen & Bathrooms, Wheelchair Lifts & Elevators, Stairway Elevators, Electric, Wrought Iron Railings

This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for construction services to be provided to the homes of low income, physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: AMP Year 44 Construction RFP

2. RFP for the Adaptive Modifications Program – Additional Contractors For Occupational Therapy Consultations

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for occupational therapy consultations (“OTC”) to be provided in the homes of physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (“AMP”).

Please download and complete the following document: AMP Year 44 Occupational Therapy RFP

The following applies to both AMP RFPs:

Recipients of AMP grants will be the customers of the contractors selected to participate in the program. Contracts for reimbursement will be offered for all or part of the period of July 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.

Pre-Proposal Briefing: Monday, August 13, 2018 at 9:00 am
Contractors desiring to participate in AMP are strongly urged to attend the RFP Briefing Session on Monday, August 13, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFP package, including insurance and indemnification requirements and critical documents for contractors to include in a response
  • Contract preparation steps, including prequalification as a PHDC contractor

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, August 24, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, August 24, 2018 by:

Kevin Bane, Assistant Program Manager
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107

Questions
Please review the RFP package and bring your questions to the pre-proposal briefing. Contractors may call with questions or arrange appointments with AMP staff to resolve RFP response preparation questions.  Appointments will be entertained from August 13, 2018 (after the briefing) to August 24, 2018 (before the due date).  Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

RFQ for the Basic Systems Repair Program for Additional Contractors

This Request for Qualifications (“RFQ”) provides interested contractors with the information required to prepare and submit qualifications for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for home rehabilitation services to be provided to the homes of low income homeowners in Philadelphia, which will be paid for by grants under the Basic Systems Repair Program (“BSRP”).  Recipients of BSRP grants will be the customers of the contractors selected to participate in the program.

Contracts for repair cost reimbursements will be offered for all or part of the period of October 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to 17 months in total.

Typical BSRP grant reimbursements for work performed by contractors range from $400 to $15,000 per property.  The BSRP grant limit is $17,500. PHDC will select qualified contractors to perform work under BSRP in the following trades:

  • roofing
  • plumbing
  • carpentry
  • general contracting (multiple trades)
  • insulation

PHDC is not soliciting asbestos, electric or heating contractors at this time.

Please download and complete the following document: Yr 44 BSRP RFQ #2

Pre-Proposal Briefing: Monday, August 13, 2018 at 9:00 am
Contractors desiring to participate in BSRP are strongly urged to attend the RFQ Briefing Session on Monday, August 13, 2018 at 9:00 A.M. in the 3rd Floor Auditorium at 1234 Market Street, Philadelphia, PA. Topics covered at the briefing will include:

  • State of the Program and expected funding levels
  • Review of the RFQ package, including insurance and indemnification requirements and critical documents for contractors to include in a response

Contractors are advised that copies of this Request for Proposals will not be available at the Pre-Proposal Briefing.

Proposal Deadline: by 12:00 pm (Noon) on Friday, August 24, 2018 
In order to be considered, proposals must be received on or before 12:00 PM on Friday, August 24, 2018 by:

George Russell, Director of Home Improvement Programs
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor, Philadelphia, PA 19107

Questions
Please review the RFQ package and bring your questions to the pre-proposal briefing. Contractors may call with questions or arrange appointments with PHDC staff to resolve RFQ response preparation questions.  Appointments will be entertained during the period of August 13, 2018 (after the Briefing) to August 23, 2018 (before the due date).  Contractors should schedule appointments as early as possible as PHDC staff may have limited time to meet with contractors during this period.  Contact names and telephone numbers will be provided at the Briefing.  This offer of individual appointments is only available to those contractors who attend the Briefing.

DHCD RFP for Neighborhood Advisory Committee Program Funding 2019

 
The City of Philadelphia’s Division of Housing and Community Development (DHCD) is soliciting proposals for the Neighborhood Advisory Committee (NAC) program funding for the City 2019 Fiscal Year. Applicants shall undertake specific activities in targeted geographic areas that must contain at least 51 percent low- and moderate-income people according to the U.S. Census. Under the NAC Program, neighborhood-based nonprofit corporations shall assist residents with information about City programs and other activities, and provide them the opportunity to provide input on housing, community, commercial and economic development programs, including related citizen participation, public information and neighborhood planning activities. Through this RFP, the City shall select resident-based organizations to increase their capacity to engage neighborhood residents in activities that support the people of the City of Philadelphia and its neighborhoods, including:
 
  • Acting as a referral center for service area (SA) residents for City programs and other activities, especially relating to services for low income households, senior citizens, the disabled and youth. The NAC also shall disseminate information about the availability of affordable housing and programs assisting tenants and homeowners. Some of these programs include housing counseling, Basic Systems Repair Program, Weatherization Program, and energy and utility assistance programs
  • Ability to conduct outreach and education to residents at risk of mortgage or real estate delinquency or foreclosure
  • Ability to compile and maintain current information regarding neighborhood conditions particularly vacant structures, vacant lot, structures requiring demolition, and general block conditions. The NAC shall compile and maintain this information for the SA in a format approved by the City
  • Engaging the public to provide their input into planning City programs and services.

All of the above points need to be incorporated in your proposal as they are key aspects of the NAC program. In addition, resource leveraging is essential to ensure that scarce public dollars support as much activity as possible in response to the high levels of need in the City.

RFP for NAC Program Funding 201

RFP for Housing Action Plan

The Housing Action Plan for Philadelphia will provide a multi-pronged strategy that identifies innovative strategies to preserve and create a range of housing options to meet the needs of Philadelphia’s homeless, low-income, workforce and market-driven housing demand over the next 10 years.

The Housing Action Plan RFP can be found at https://secure.phila.gov/eContract/ Search for new contract opportunity under Planning and Development. The Opportunity Number is 21180118114328

Optional Pre-Proposal Conference

Date: Wednesday January 31, 2018 Time: 12:30 p.m.
Location: DHCD Boardroom, 1234 Market Street, 17th Floor, Philadelphia PA

Questions
Questions must be submitted in writing via email to Melissa.Long@phila.gov no later than February 7, 2018. Responses will be posted on the City’s website at www.phila.gov\contracts. Responses become part of the RFP upon posting.

Proposal Deadline
Proposals must be received no later than 5:00 p.m. Philadelphia, PA, local time, on February 23, 2018. 

Proposal Submission
All proposals must be submitted electronically to the correct contract opportunity established for this RFP (identified by opportunity number), through the eContract Philly online application process at www.phila.gov\contracts, choose eContract Philly. Applicants who have failed to file complete applications through the eContract Philly online application process will not be considered for the contract.

RFP for 8th and Berks (August 2016)

The Division of Housing and Community Development (DHCD) and the Philadelphia Housing Authority (PHA) are soliciting proposals for a developer to construct affordable rental housing at 8th and Berks Streets near the Temple Regional Rail Station. RFP

RFP for Year 41 Housing Counseling Activities (March 2015)

The City of Philadelphia’s Office of Housing and Community Development (OHCD) is soliciting proposals for Housing Counseling activities for Fiscal Year 2016 beginning July 1, 2015. Funding will be provided through the federal Community Development Block Grant (CDBG) program for services to residents of Philadelphia. Eligible applicants must be non-profit, in accordance with the federal tax code 501(c) (3).

OHCD intends to assist low and moderate income residents by providing housing counseling services to encourage responsible homeownership, curtail the loss of a home through foreclosure, and prevent homelessness. Specifically, OHCD requests proposals for housing counseling services in the areas of foreclosure prevention in owner occupied homes (both in mortgage and tax foreclosures), first time homebuyer opportunities, and assistance to the City’s tenant population. In addition, OHCD expects to continue to provide settlement grants to first time homebuyers through the Settlement Assistance Program. OHCD is also committed to funding housing counseling services specifically targeted to populations such as the disabled or the elderly.

The RFP, sample budget form and map are available for review

RFP Housing Counseling Services
Budget Forms
Map of Place-Based Initiatives

RFP for Point Breeze Affordable Homeownership Housing Development (May 2013)

The Office of Housing and Community Development (OHCD)is soliciting proposals for a developer to construct affordable homeownership housing on vacant land owned by the Redevelopment Authority (“PRA”) in the Point Breeze section of South Philadelphia. The available site includes vacant lots located at 2325-35 Cross Street and 2330-36 Greenwich Street as identified on the map and legal descriptions attached to this RFP.  The goal of this RFP is to maintain affordable homeownership housing opportunities in Point Breeze.  Proposals for rental housing are not eligible under this RFP.

The RFP is available for review

RFP for Point Breeze Cross Greenwich

RFQ for Vacant Land Stabilization and Vacant Land Maintenance (March 2013)

The Office of Housing and Community Development (OHCD) has issued this Request for Contractor Qualifications (RFQ) for the Vacant Land Stabilization and Vacant Land Maintenance Programs. These programs are two of the components of the City’s strategy to treat and maintain vacant lots. The Pennsylvania Horticultural Society (PHS), through a contract with OHCD, is the manager of these programs and will hold the contracts with the applicants selected through this process.

This RFQ is to pre-qualify for-profit or nonprofit organizations to be eligible to apply for a landscaping contract. In addition to this RFQ, interested applicants must also respond to a detailed bid package being issued by PHS for either the Vacant Land Stabilization Program or the Vacant Land Maintenance Program (see below for further information about these bid packages). Funding for the Community LandCare Program, another component to the City’s vacant land strategy, is not a part of this RFQ.

The Vacant Land Stabilization bids will be for groups of sites, which vary from 30,000 to 160,000 square feet per each group. As in the past, contractors may bid on more than one group. The treatment for stabilization includes tree installation, re-grading, seeding, fencing and maintenance.

The Vacant Land Maintenance bids will be for about 15 groups, which are divided into areas by zip code. The square footage for each group ranges from 100,000 to 500,000. Companies may submit bids for more than one group. The scope of work for the Vacant Land Maintenance consists of 14 bi-weekly visits from April 2013 through October 2013. The treatment includes mowing, weeding and trash pick-up.

The RFQ is available for review

RFQ Vacant Land Stabilization and Vacant Land Maintenance